Log management logs for each user using software, managing and monitoring tasks.
Produce documents and invoices that include a certified digital signature.
An electronic signature allows you to send signed documents by email without having to print a source.
Working with an electronic signature module saves time and paperwork. Easy to use and friendly.
A digital signature creates an encrypted file that is attached to a message or document, allowing the sender or message sender to be identified and ensuring that the original content of the message or document is not changed after signing.
The signature that will not change the document after it is signed and can also keep its seal, the electronic signature that accompanies the computerized document throughout its life is the original electronic signature of the document editor and no other factor. In the case of a business where several employees are not required to attach a personal electronic signature of every employee who produces documentation, but there is an obligation to sign an electronic signature of the business. Required to appear on the computerized document The words “computerized document”.
The document must be signed by a certified or secured electronic signature by the documentation producer.
The Integral Archive Management Module is designed to address documents that have been manually produced and integrated by the client on paper, as well as the scanning and retention of external integral source documents such as customer orders, certificates of delivery and invoices and other documents that will also be linked to the document. Integral Computerized.
Saves a document that was produced in Integral and manually signed.
Produce a document from a standard printer integral with a barcode print archive of the document. Once the client signs the document, the document can be scanned and Integral will associate the scanned document with the appropriate document in integral. Send it by email.
Saving an external document into an integral. Saving a document such as a sales order or certificate of delivery or invoice will appear on a special button for the document to run a scanner, which will scan the document and archive it and link it to the computerized document in Integral for easy viewing and printing.
Saving document files that came from an external source such as vendor invoices while adding an electronic signature (depending on the purchase of an electronic signature module) will ensure that the document does not change in the future and thus comply with the state requirements for document retention law. By law, paper vendors are required to keep paper invoices for 7 years, whereas when scanners and digital signatures, paper can only be stored for two years and then the signed scanned document is accepted as paper.
Scan / Sign Document Detection Option – Any document scanned / signed through a document section can be traced in integral copies of documents, and it can also be located through sections in a special report that will index the document + display the document + print it or send it by email.
There is a parameter in the automatic concentration that allows you to block the concentration of unsigned certificates.
A copy of a central tax invoice can be sent by email, including copies of all scanned and signed references by the customers included in the invoice.
Electronic Signature Module
Contingent upon the purchase of a certified smart card from ComSign or Verisign, the module allows customers to confirm receipt of tax invoices as an electronically signed file and upon completion of typing tax invoices or credits to customers, the module will send the electronically signed document to the customer by email. All documents are kept so that they can be sent back to the customer if needed.
The module also allows duplicate electronic signature for external source documents such as vendor invoices to preserve them as PDFs without the need to save them in 7-year binders under income tax laws.
Manage and monitor statuses for processes in documents such as customer order confirmations, customer bids, service calls and purchase orders.